Privacy Policy

At Robert W. Baird & Co. Incorporated and its affiliates (Baird), we respect associate privacy and are committed to protecting the personal information we obtain and maintain from both current, former, and prospective employees. This Associate and Candidate Privacy Policy (Policy) applies only to U.S.-based employees, job applicants, contingent workers, and consultants. This Policy describes the rights you have over your personal information held by us and explains how we collect, process, store and otherwise use information about you. Robert W. Baird & Co. Incorporated and its subsidiaries are referred to in this policy as we, our, or Baird.

Information We May Process About You

Personal information means any information relating to you. Baird will process and use the following categories and types of personal information, some of which may be deemed to be sensitive personal information under applicable data protection and privacy laws (Sensitive Employee Information), relating to you in connection with your employment or pursuit of employment with Baird:

Categories of Personal Information	Categories of Services Providers and Third Parties with whom Personal Information is Disclosed
Identifiers.This may include name, home address, telephone number, date of birth, Social Security Number, drivers license number, passport number, internet protocol address, email address, or online identifier.	Entities that Baird is required to share with pursuant to law or for legal proceedings; regulators; service providers; Bairds affiliates; Bairds customers and prospective customers; prospective purchasers of our business; and outside auditors and attorneys.
Protected classification information. This may include residency and work permit status, race, gender, disability status, veteran status, and ethnicity.	Entities that Baird is required to share with pursuant to law or for legal proceedings; service providers; and Bairds affiliates.
Professional or employment related information. This may include date of hire, date(s) of promotion(s), work history, technical skills, educational background, professional certifications, licensing and registrations, language capabilities, training courses attended, records of work absences, salary history and expectations, performance appraisals, letters of appreciation and commendation, and disciplinary and grievance procedures.	Entities that Baird is required to share with pursuant to law or for legal proceedings; service providers; Bairds affiliates; Bairds customers and prospective customers; prospective purchasers of our business; and outside auditors and attorneys.
Banking or financial details. This may include your financial information which is necessary to pay you, such as the name of your bank and account routing information.	Entities that Baird is required to share with pursuant to law or for legal proceedings; service providers; and Bairds affiliates.
Benefits information.This may include sick pay, pensions, and insurance related information.	Entities that Baird is required to share with pursuant to law or for legal proceedings; service providers; Bairds affiliates; and outside auditors and attorneys.
Employment eligibility information. This may include the results of criminal background checks, the results of drug and alcohol testing, screening, and driving license number.	Entities that Baird is required to share with pursuant to law or for legal proceedings; attorneys and other service providers; and Bairds affiliates.
Legally required information. This may include child support, tax levy, garnishment and other debt payment information.	Entities that Baird is required to share with pursuant to court order or law or for legal proceedings; and service providers.
Inferences drawn about you based on other personal information you provide. This may include your preferences, characteristics, behavior, generational information, attitudes, intelligence, and abilities.	Service providers and Bairds affiliates.
Automatically collected security information. This may include information captured on security systems, including CCTV and key card entry systems.	Entities that Baird is required to share with pursuant to law or for legal proceedings; service providers; and Bairds affiliates.
Communications.This may include voicemails, e-mails, texts, instant messaging, correspondence and other work product and communications created, stored or transmitted by an employee using Bairds computer or communications equipment.	Entities that Baird is required to share with pursuant to law or for legal proceedings; service providers; Bairds affiliates; and Bairds customers and prospective customers.
Promotional Photos or Videos. This may include photos or videos that we use to promote Baird and its recruiting or marketing efforts.	Entities that Baird is required to share with pursuant to law or for legal proceedings; service providers; Bairds affiliates; Bairds customers and prospective customers; prospective purchasers of our business; and social media networks.
Other Personal Information. This may include extracurricular activities during school and information supplied at associates or candidates option including veteran status or first-generation college status	Service providers and Bairds affiliates.

Why and How We Collect and Use Your Personal Information

We collect your personal information in connection with your completion and submission of a job application or your employment relationship with us, which may involve obtaining access to our systems or working on our premises.

For job seekers, Baird needs to process your personal information in order to properly evaluate you as a potential employee, and for associates, Baird needs to process your personal information in order to affiliate with you and to continue to perform crucial aspects of your affiliation such as paying compensation and providing benefits. There are also statutory requirements and other contractual requirements we have to comply with in relation to your employment as well as business and operational needs we have to meet including:

• Talent development and recruitment purposes , such as talent acquisition for Baird and to conduct background screening checks on prospective new hires.
• Managing our professional relationship with you , e.g. to administer benefits programs and wellness initiatives, to record working time, to evaluate employee performance, to manage promotions and talent development, to administer training and awareness activities, to register employee emergency contacts and emergency notifications in the event of business continuity response measures, to determinate incentive and corporate credit card eligibility, to establish worker location, to manage internal transfers within Baird and upon offboarding/termination, and for business travel purposes.
• Compliance and regulatory purposes , e.g. to ensure affiliates meet corporate compliance requirements and policies; to manage, review and respond to complaints, investigations and disciplinary matters; to monitor monetary compensation and/or transactions with clients for fraudulent activity; to establish, exercise or defend legal claims and enforce our terms of use or other legal rights; to comply with applicable laws (such as tax deductions and declarations), regulations and requests from governmental agencies, and to adhere to industry standards.
• Access Controls, Information Security, Acceptable Usage purposes and Fraud Detection and Prevention, to ensure the security and integrity of Baird facilities, IT systems and appropriate usage of such systems by affiliates.
• Conducting and Promoting our business, e.g. to provide services to our customers, conduct marketing, to prepare and evaluate our budget, to assign work, and to maintain and secure our systems and facilities.

Baird will generally only process your Sensitive Employee Information for the following processing purposes:

• Salary payment, workforce planning, compliance with legal obligations and insurance compensation, which may require health and medical data, such as the number of sick days and the information contained in a doctor's certificate/medical certificate, information on work-related accidents, information on disability and information on maternity and parental leave.
• Criminal records background checks, in relation to you, where permitted by applicable local law and where relevant to your role.
• Equal opportunities monitoring and diversity monitoring and initiatives may involve us using race or ethnicity data such as information contained in your passport or other citizenship and right to work documentation or information collected for visa and immigration purposes, or other diversity statistics where this has been provided voluntarily to Baird.

If we are not able to carry out the processing activities we describe in this Policy we may not be able to hire you, or for current associates, we may not be able to comply with your affiliation, and in certain cases, we may not be able to continue your affiliation.

Sources of Information

In most cases, Baird will collect information directly from you, although sometimes we will obtain information about you from alternative sources including: other affiliates and service providers (such as recruitment agents and background checking services to the extent permitted by applicable law), publicly available resources, and government bodies where required by law (such as tax authorities).

If the requested information is not provided, we may be unable to conduct certain business operations or comply with the applicable legislation.

Disclosing of Personal Information

As a global organization offering a wide range of products and services, with business processes, management structures and technical systems that cross borders, Baird has implemented policies, along with standards and procedures, for protection of personal information. As a global company, we may disclose information about you with our subsidiaries world-wide and transfer it to countries in the world where we do business in accordance with this Policy.

Between Baird controlled subsidiaries we only grant access to personal information on a need-to-know basis, necessary for the purposes for which such access is granted. In some cases, Baird uses service providers located in various countries to collect, use, analyze, and otherwise process personal information on its behalf.

Where appropriate, Baird may also disclose your personal information with partners, prospective or current financial advisors, or prospective or current clients in connection with transactions, providing services, collaboration in connection with business projects, or in connection with their advice or assistance.

If Baird decides to sell, buy, merge or otherwise reorganize businesses in some countries, such a transaction may involve the disclosure of personal information to prospective or actual purchasers, or the receipt of such information from sellers. It is Bairds practice to require appropriate protection for personal information in these types of transactions.

Please be aware that in certain circumstances, personal information may be subject to disclosure to government agencies pursuant to judicial proceeding, court order, or legal process. In appropriate circumstances, Baird may disclose personal information to regulators. We may also share your personal information to protect the rights or property of Baird, our business partners, suppliers or clients, and others when we have reasonable grounds to believe that such rights or property have been or could be affected.

International Transfers

Baird operates internationally and may involve transfers of personal information between different subsidiaries, as well as to third parties located in the countries where we do business. Where required, Baird implements Standard Contractual Clauses approved by the EU Commission, or similar contractual clauses in other jurisdictions. This includes transfers to service providers or other third parties. If you were employed by Baird outside of the United States, more information regarding Bairds non-US privacy practices may be found at https://www.bairdeurope.com/European-Client-and-Third-Party-PrivacyNotice.

Information Security and Accuracy

Baird takes the protection of personal information seriously and we intend to protect your personal information and to maintain its accuracy. Baird implements reasonable physical, administrative and technical safeguards to help us protect your personal information from unauthorized access, use and disclosure. We also require that our service providers protect such information from unauthorized access, use and disclosure.

Retention Period

We will not retain personal information longer than necessary to fulfill the purposes for which it is processed, including the security of our processing, complying with legal and regulatory obligations (e.g. audit, accounting and statutory retention terms), handling disputes, and for the establishment, exercise or defense of legal claims in the countries where we do business.

How to contact us

If you have a question related to this Policy, please send us an emailat privacy@rwbaird.com or contact the HR Operations Team at 414-298-7305.

Changes to our Privacy Statements

We may occasionally update this Policy, as well as any other specific privacy statement. When making changes to this Policy we will add a new date at the top of this Policy.

California Residents

This section of the Policy applies only to current and former job applicants, employees, directors, officers, and independent contractors of Robert W. Baird & Co. Incorporated and its subsidiaries who are California residents (CA Covered Individuals).This section of the Associate and Candidate Privacy Policy addresses compliance with the California Consumer Privacy Act (CCPA). Baird does not sell or share (as defined under CCPA) your personal information with third parties. The CCPA provides CACovered Individualswith the following specific rights regarding their personal information in certain circumstances:

• The right to request that Baird disclose the following information about Bairds collection and use of your personal information:
  1. The categories of personal information Baird collected about you;
  2. The categories of sources of the personal information Baird collected about you;
  3. Bairds business purpose for collecting that personal information;
  4. The categories of third parties with whom Baird shares that personal information; or
  5. The specific pieces of personal information Baird collected about you
• The right to delete personal information that Baird has collected about you
• The right to correct inaccurate personal information that Baird maintains about you
• The right to not receive discriminatory treatment by Baird for the exercise of privacy rights conferred by the CCPA including your right to not be retaliated against for the exercise of your CCPA rights.

Please note the above rights are subject to certain exceptions.

To exercise your rights described above, please submit a verifiable request to Baird by sending an email to privacy@rwbaird.com or contacting the HR Operations Team at 414-298-7305.

We will need to verify your identity before processing your request. In order to verify your identity, we will generally require the matching of sufficient information you provide us to the information we maintain about you in our systems. If you are using an authorized agent, please note that you will be required to verify your identity and provide written confirmation that you have authorized the agent to make a request on your behalf. For requests to access or delete, we may require you to verify your identity directly with us, and directly confirm with us that you provided the authorized agent permission to submit the request. Baird will respond to most requests within forty-five days, or otherwise request an additional forty-five day period within which to respond.