Baird | Wealth Management, Capital Markets, Private Equity, Investment Banking Offered by Baird

Administrative Assistant Supervisor - Global Investment Banking

 

Baird Global Investment Banking (GIB) is seeking a strategic, efficient, and organized self-starter to supervise our growing professional support team. The ideal candidate will be a proven people leader and cross-functional collaborator with strong business acumen and acute system's knowledge. The team is comprised of the Administrative Resource Center (ARC) and Administrative/Executive Assistants (AA/EAs) from varying sectors across GIB. You will oversee the team responsible for the day-to-day organization and prioritization of our bankers!

 

As an Administrative Assistant Supervisor, you will: 

  • Work closely with Administrative Operations Manager organizing and collaborating on support staff growth initiatives

  • Oversee daily duties of the ARC, Administrative Assistant III and EA support team to ensure that quality standards are being met and proper procedures are being followed as well as maintaining team engagement and business development

  • Manage administrative responsibilities, coordinate work assignments and schedules, including time off approval, PTO coverage, weekly meeting agendas, and resource maintenance

  • Partner with Manager on team expansion needs, interview plans, onboarding, training new hires

  • Explain and enforce work procedures and policies

  • Conduct monthly 1x1 mentoring and coaching meetings with administrative staff

  • Partner with Manager to perform Assistant’s evaluations and performance expectations through Mid-Year / Year-End performance review process

  • Work closely with mid-level / junior bankers on daily priorities and needs

  • Prepare and manage reports, correspondence and other documents using a database or word processing

  • Collaborate with Assistants to manage their sector team large-scale meetings and events

  • Act as a point of contact and liaison between vendors, business support partners and support team; creating a positive workflow within the department  

What makes this opportunity great:

  • Compelling careers working side-by-side with the best in the business

  • Unique culture that values diverse backgrounds and perspectives while emphasizing teamwork and a strong sense of partnership

  • Support and flexibility to grow and be your best at work, at home, and in the community

What we look for:

  • 5+ years of experience as an executive assistant or similar role with significant transferable skills; ideally within the financial industry

  • 2+ years of experience in people leadership role

  • Flexible, self-starter and problem solver with the ability to prioritize and handle multiple tasks and projects indirectly while escalating appropriately

  • Ability to build relationships across multiple business and/or business partners

  • Strategic and analytic thinker with a drive toward execution and delivering results

  • Strong team player; proven effectiveness in an energetic, demanding, client-driven environment

  • Ability to organize and prioritize workflows

  • Exceptional written and verbal communication skills

  • Ability to operate with the utmost discretion

  • Advanced proficiency MS Office Suite (Excel, PowerPoint), Salesforce, Engage, SharePoint, Concur

  • Proficient using technology collaboration tools Team, Zoom, WebEx

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Commitment to Inclusion & Diversity

Baird is committed to inclusion & diversity for our clients, our associates and the communities where we live and work. This commitment stems from our culture of integrity, genuine concern for others and respect for the individual. We view inclusion & diversity as an ongoing journey – one of shared responsibility, continuous improvement and a focus on progress. We invite you to join us as we work together to foster an environment where diversity unites rather than divides us. Learn more here.

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