Baird | Wealth Management, Capital Markets, Private Equity, Investment Banking Offered by Baird

We are seeking a bilingual and organized professional to provide administrative support for a NY-based Managing Director and the firm’s Japanese clients.

As an Administrative Assistant III, you will:

  • Handle correspondence with Japanese executives and their assistants thru email and telephone. It will be important for this candidate to be online during a portion of the business day in Japan.
  • Set up meetings and manage diaries with Japanese clients, coordinate with MD other commitments.
  • Manage travel itineraries for Japan visits/Japanese visitors.
  • Make domestic and international travel arrangements and prepare itineraries.
  • Represent Baird in a professional manner both internally and externally through telephone and in-person contact. Addressing inquiries will require knowledge of the department's overall function, policies, procedures, or services.
  • Scan documents for electronic filing, general organizational assistance, and various other duties as assigned.

What makes this opportunity great:
  • Team of associates passionate about achieving great results for clients and give back to the communities where we live and work
  • Unique culture that values diverse backgrounds and perspectives while emphasizing teamwork and a strong sense of partnership
  • Support and flexibility to grow and be your best at work, at home, and in the community

What we look for:
  • Fluent in Japanese and English with at least 5 years of experience working for a Japanese company.
  • Associate’s or bachelor’s degree preferred.
  • Administrative experience working with multiple team members.
  • Professional demeanor with strong oral and written communication skills.
  • Strong organizational skills with the ability to prioritize and handle multiple tasks simultaneously.
  • Ability to work independently in a fast-paced environment with general supervision. Must be proactive, have good follow through skills and work effectively as a team player.
  • Ability to complete work projects with speed and accuracy, often under pressure and/or short deadlines.
  • Demonstrated proficiency with Microsoft Office products.
  • Demonstrate reliability in attendance and work performance.

More about Baird:

Baird is an employee owned, international wealth management, capital markets, private equity and asset management firm with more than 100 offices in the United States, Europe and Asia. Established in 1919, Baird has over $208 billion in client assets and more than 3,600 associates serving the needs of individual, corporate, institutional and municipal clients.

Baird has built an environment of trust, respect and teamwork, where associates are our greatest asset. As stated in our Associate Promise, we are passionate about how we achieve great outcomes together for our clients, communities and each other. Committed to being a great place to work, Baird ranked No. 16 on the Fortune Magazine’s 100 Best Companies to Work For®, our sixteenth consecutive year on the list. To learn more about Baird’s culture, click here.


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